How it Works

Many healthcare teams don’t realize they’re already operating a clinical registry. If you track patient outcomes over time, collect standardized assessments, or follow patients through care pathways, you’re running a registry, even if you call it something else.

The challenge: Clinical charts excel at supporting direct patient care, but they’re not designed for the longitudinal tracking and population-level insights of clinical registries. Most teams end up managing this data in spreadsheets or fragmented systems.

The opportunity: When you recognize your data collection as a registry and support it with purpose-built tools, you unlock powerful capabilities: comprehensive patient journeys, population health insights, and meaningful outcomes reporting.

Core System Overview

Tessera transforms fragmented clinical data collection into a unified, patient-centred registry system. Unlike EMR add-ons or retrofitted reporting tools, Tessera is purpose-built for specialty-focused clinical registries that track patient journeys across time, services, and care settings.

Our modular approach lets you implement only what you need, complementing your existing systems rather than replacing them.

FORGE - Data Integration Engine

The foundation that assembles all your registry data

  • Assembly core for all the Tessera data
  • FHIR-compliant data import capabilities
  • CSV-to-FHIR conversion tools for cost-effective data integration
  • Data transformation into analyst-friendly table structures
  • “Tessa the QA Assistant” – AI-powered data quality support
  • Comprehensive audit trail of all data transactions

Key benefit: All data processing occurs within Canadian borders

ELEVATE - Analytics Platform

Your analytics workspace with full self-serve capabilities

  • Your own Power BI workspace – connect existing or get dedicated access
  • Direct SQL access to analyst-friendly data tables
  • Microsoft Fabric integration for advanced analytics capabilities
  • Self-serve reporting using industry-standard Microsoft tools
  • Expert support available when your team needs assistance

Key benefit: Full development access means no vendor lock-in for analytics

FOCUS - Clinical Registry Management

For registry coordinators and clinical data managers

  • Longitudinal patient records with all registry data consolidated
  • Episode-of-care grouping regardless of care delivery location
  • Care coordination tools for treatment planning and goal tracking
  • Assessment management with automated scoring and trend analysis
  • Contextual data quality prompts supporting clinical workflows

Design principle: Registry insights displayed on 20-30% of screen space

Key benefit: Registries are sometimes the only assembled view for a given care pathway – leverage this to provide clinical coordination opportunities

ENGAGE - Patient Data Access

Consumer-grade interface for patients and caregivers

  • Personal health dashboard showing treatment journey
  • Mobile-optimized assessments for patient-reported outcomes and experience surveys
  • Care plan visibility in patient-friendly language
  • Educational resources tailored to individual conditions
  • OAuth authentication using existing digital identities

BRIDGE - External Provider Access

Secure collaboration for care partners outside your organization

  • Focused patient data access for shared-care situations
  • Care coordination capabilities with treatment planning input
  • Registry insights sharing relevant to collaborative care

Technical Foundation

Cloud-Native Architecture

Built on Microsoft Azure with cloud-agnostic design – could migrate to AWS if needed while maintaining Microsoft Fabric analytics capabilities through connectors.

Integration Approach

Designed to work effectively as standalone infrastructure while offering integration when needed:

  • Independent operation – full functionality without expensive system-to-system integrations
  • FHIR-compliant for modern healthcare data exchange
  • Flexible data input – manual entry, file imports, or API-based exchange

Security & Compliance

  • Canadian data sovereignty – all data remains within Canada
  • AI processing runs internally rather than via external APIs
  • Multi-tenant architecture with role-based access control
  • Healthcare privacy standards compliance

Value Proposition

For Clinical Programs

Transform your existing data collection into a powerful registry that provides:

  • Comprehensive patient journeys across all care episodes
  • Population health insights that inform care improvements
  • Quality measurement capabilities for reporting and funding
  • Enhanced care coordination across providers and locations

For Data Analysts

Get your data in your hands with tools you already know:

  • Direct SQL access to logically organized tables (row-per-entry, column-per-question)
  • Your own Power BI workspace with full development permissions
  • Self-serve analytics without dependence on IT or vendors
  • Industry-standard Microsoft tools with extensive documentation and support

For Healthcare Leadership

  • Evidence-based decision making with real-time population insights
  • Regulatory reporting capabilities built into the platform
  • Canadian-focused solution ensuring data sovereignty
  • Modular implementation that complements existing IT investments

Implementation

Rapid Deployment

Typical timeline: 8-16 weeks depending on integration complexity

Phase 1: Assessment & Planning 

  • Current data collection analysis
  • Technical requirements assessment
  • Registry-specific configuration planning

Phase 2: Configuration & Setup 

  • Core system setup and security configuration
  • Power BI/Fabric workspace connection
  • Assessment instrument configuration
  • CSV import tool setup

Phase 3: Training & Migration 

  • Train-the-trainer program for internal champions
  • System testing with key users
  • Data migration using available tools

Phase 4: Go-Live & Support 

  • Coordinated deployment (typically all-at-once for single registries)
  • Performance monitoring and optimization
  • Ongoing support for system enhancements

Ready to unlock the full potential of your clinical registry data?

Contact our team to schedule a demonstration and discuss how Tessera’s modular platform can address your specific requirements while complementing your existing IT infrastructure.

Additional Technical Details

Data Structure

Analyst-friendly tables organized by data collection forms (entries/events):

  • Row-per-entry, column-per-question structure
  • Multiple repeats result in additional rows
  • Multi-select questions pipe-delimited
  • Logical grouping eliminates complex data extraction

Quality Assurance Approach

  • Flexible validation with light enforcement rules
  • Anomaly detection rather than rigid blocking
  • Contextual prompts supporting clinical edge cases
  • Robust back-end review capabilities for follow-up

Analytics Capabilities

  • Population health dashboards with drill-down to individual patients
  • Cohort analysis and treatment effectiveness tracking
  • Quality metrics calculation and benchmarking
  • Research infrastructure for quality improvement initiatives